Passwork is positioned as an on-premises unified platform for each password and secrets and techniques administration, aiming to handle the growing complexity of credential storage and sharing in fashionable organizations. The platform not too long ago obtained a serious replace that reworks all of the core mechanics.
Passwork 7 introduces important adjustments to how credentials are organized, accessed, and managed, reflecting suggestions from real-world customers. The redesign prioritizes usability and safety, with a deal with streamlining workflows and making key options extra accessible.
Passwork is not attempting to reinvent the wheel. As a substitute, it focuses on fixing a really actual downside: how do companies preserve credentials organized, safe, and accessible with out including complexity or danger? On this article, we’ll take a look at what Passwork 7 delivers, the way it matches right into a enterprise setting, and what makes it totally different. Beneath is a walkthrough of its primary options and workflows.
Getting began: Person expertise and onboarding
The very first thing you discover with Passwork 7 is its new interface that instantly alerts its deal with simplicity. The dashboard supplies a transparent overview of vaults, folders, passwords, and up to date exercise. The concept is straightforward: streamline onboarding and keep away from distracting customers from their core duties.
This method is particularly vital in sectors like public service, schooling, and healthcare, the place employees usually have restricted time or technical experience. By lowering the training curve, Passwork helps organizations roll out safe password administration rapidly and effectively, with out disrupting each day operations or requiring intensive person schooling.
Search and filtering choices are easy, making certain customers can find the best password with out pointless complexity.
Vaults, folders, and password
Passwork 7 makes use of a hierarchical construction for organizing knowledge:
Vaults are the principle containers for credentials
Folders assist arrange associated passwords inside a vault
Password playing cards retailer particular person credentials, together with username, password, URL, notes, 2FA codes, and attachments
So as to add a brand new password, customers choose the suitable vault, create a folder (if wanted), and fill out a password card with the required particulars.
The system is versatile: organizations can construct a construction or hierarchy of vaults and folders to replicate their inner firm structure and safety necessities. This method permits companies to align credential administration with their very own processes, whether or not which means mirroring a strict departmental separation or supporting cross-functional groups.
Vault sorts: Information segmentation
Answer introduces a versatile vault structure designed to enhance safety and administration. Directors can outline customized vault sorts that align with a company’s construction, making it simpler to manage knowledge entry throughout giant groups.
There are two major vault classes:
Person vaults: Personal by default, accessible solely to their creator. These could be shared with others as wanted.
Firm vaults: Accessible to the creator and company directors, who’re robotically included to keep up oversight.
Past these commonplace choices, directors have the power to arrange customized vault sorts for particular departments or initiatives — akin to IT, finance, or HR. For every vault kind, it is attainable to assign designated directors, configure entry ranges, and set guidelines about who can create new vaults of that kind. This method ensures that division heads or IT leads preserve management over delicate knowledge, helps granular permission administration, and simplifies auditing.
Managing entry: Roles and teams
Entry management in Passwork 7 is role-based. Directors assign roles to customers, defining what actions they will take inside the system. There is no restrict on the variety of roles you may create, so it is attainable to tailor permissions as granularly as wanted.
You’ll be able to grant particular customers rights to handle sure roles and teams or entry exercise logs, give different directors management over SSO and LDAP settings whereas blocking entry to different system configurations, or create specialised departmental roles with exactly tailor-made permissions.
Teams additional streamline permission administration: by including customers to a bunch, they robotically inherit the group’s permissions throughout related vaults and folders — akin to viewing, modifying, or managing credentials.
This construction helps organizations preserve safety and compliance by making certain solely licensed customers have entry to delicate data.
Sharing credentials: Inner and exterior workflows
Passwork presents a number of strategies for sharing credentials:
Inner sharing: Credentials could be shared with people or teams inside the group (inner sharing system, shortcuts and entry sharing). Permissions (view, edit, handle) are set per person or group.
Exterior sharing: Time-limited, safe hyperlinks could be generated to share passwords with contractors exterior the group.
All sharing actions are logged, offering a clear audit path for compliance and incident investigation.
Password and secrets and techniques administration: DevOps-ready instruments
One notable function is Passwork’s integration of secrets and techniques administration and a complete API. Past passwords, the platform shops keys, database logins, SSH keys, tokens, and certificates. Secrets and techniques could be managed alongside passwords, in devoted encrypted vaults.
In different phrases, the newest launch now combines two absolutely developed options beneath one roof:
Password supervisor: A user-friendly interface designed for safe storage and sharing of credentials inside a workforce.
Secrets and techniques administration system: This facet caters to builders and directors, providing programmatic entry by way of REST API, Python connector, CLI, and Docker container. These instruments make it attainable to automate secret dealing with in scripts, companies, and DevOps workflows.
The Passwork API helps all system actions, offering full programmatic management over password and secrets and techniques administration operations. This unified method simplifies workflows for end-users, IT, and DevOps groups, lowering instrument sprawl and centralizing oversight. Secrets and techniques are accessible by way of the net interface, API, CLI, and Python-connector, enabling integration with automated techniques.
Safety monitoring and incident response
Complete logging now supplies detailed information of each motion and system change, making certain directors have full visibility over the setting. Actual-time monitoring and instantaneous alerts allow speedy detection of suspicious exercise, supporting each safety and regulatory compliance necessities. Whether or not monitoring entry makes an attempt, credential updates, or adjustments in permissions, the system delivers well timed, actionable data.
Directors have entry to detailed audit logs and a safety dashboard. Within the occasion of a breach or suspicious exercise, compromised customers could be blocked and credentials rotated. These options assist speedy incident response and ongoing danger administration.
Integration with company techniques
For enterprise environments, Passwork presents SSO and LDAP integration. Customers authenticate with current credentials, and person administration synchronizes with Energetic Listing. This streamlines onboarding, offboarding, and ongoing entry management.
Deployment
To start out with, the system makes use of a zero-knowledge structure — credentials aren’t saved on person gadgets. As a substitute, every thing, together with change logs and notes, lives in a devoted MongoDB occasion and is encrypted utilizing end-to-end AES-256. This setup retains delicate knowledge out of attain, even from the platform itself. It helps each single-server and multi-server setups for these needing redundancy or fault tolerance.
For on a regular basis use, there is a browser extension suitable with all main browsers. The cellular app is on the market for each Android and iOS, so customers aren’t tied to their desktops. There’s additionally a devoted 2FA app for added authentication, additionally supporting each platforms.
For organizations with stricter safety necessities, there’s the choice to modify on client-side encryption proper from the beginning. In follow, this implies each piece of knowledge (transferring or saved) is locked down utilizing a grasp password distinctive to every person. By combining password and secrets and techniques administration, Passwork might help companies cut back their whole price of possession.
Conclusion
Passwork presents a sensible, unified answer for managing each passwords and secrets and techniques. Its emphasis on usability, versatile knowledge group, and granular entry management makes it appropriate for various environments and companies of any dimension. By combining password and secret administration in a single answer, Passwork streamlines workflows, adapts to inner processes, and simplifies safe collaboration throughout groups.
Passwork has ISO 27001 certification, making certain compliance with worldwide data safety administration requirements — a vital requirement for organizations working in regulated industries or dealing with delicate knowledge.
The platform’s streamlined onboarding and integration capabilities enable organizations to safe delicate knowledge with out disrupting each day operations. For companies seeking to centralize credential administration and enhance safety posture, Passwork 7 supplies a complete toolkit designed for quick, seamless implementation.
To study extra or request a free demo, go to passwork.professional.
